When working with our folders permissions feature, you may notice an option for Waterfall permissions. This usually leads to some questions; namely “what is waterfall?”, “why is waterfall?”, “should I go chasing waterfalls?”, and so on. Here’s the skinny:
Waterfall permissions is a feature in folders that allows you to automatically set permissions for every item within a folder. This includes the items in subfolders, sub-subfolders, sub-sub-subfolders, you get the idea.
By default, this setting is off, but you can apply it to a top-level folder at any time by clicking the three-dot menu next to a folder, then selecting "permissions":
When you set a folder to "waterfall on", you’ll receive additional permission settings in the folder, under "assign to workspaces":
These permission settings will be assigned to every piece of content within this folder.
Once a waterfall permission is set to a folder, an icon will appear to the left of the folder's name:
If “Waterfall” is set to off, then you can over-ride the default permissions for individual items within the content library by selecting “permissions” from the content itself:
Good Uses for Waterfall Permissions
Content that only one team will need (particular services, about us sections, branded content, etc)
Work cases where you’d rather throw content in a folder and have permissions automatically set, rather than individually managing them.
Franchises with multiple ranks within a single workspace (franchise owner, manager, sales team)
Good Uses for Non-Waterfall Permissions
Cases where you want a folder for one item (section, fee, etc), but with multiple variants depending on the workspace
When you want a more granular approach to managing content in your library.
If you don't need to really worry about permissions at all
You can find more about how roles and permissions work by clicking here.