Building Your Content Library

Melissa Gunn
Melissa Gunn
  • Updated

You’ve set up your account, company, and user details. Now it’s time to build the perfect content library!

Once your account details are set, it’s time to get to work building your proposal content.

Your Content Library is full of pre-made content you insert and reuse in any sales document you need. With a well-stocked library, your sales team can build proposals like someone builds a sandwich: with slices of prepared ingredients that best suit the tastes of your prospect.

Though this is a comprehensive guide, you'll find links to explore and dig deeper into the different features available in your Content Library.

Build Custom Fields

Proposify comes with some Variables pre-made. Variables are placeholder text that automatically populates with client, company, user or proposal details. This helps your team avoid any mishaps with Find and Replace, and even spelling errors.

Proposify also has a tool that enables you to create your own variables.


Custom Fields are variables that you make. Fields like invoice numbers, client IDs, worksite addresses, or expected start/completion dates can be added to get your reps worrying about more important details.

First, choose where this variable will be placed: A client, client company, proposal, or user. From there, create the field. A new form field will be added in that space.

You can read more about setting up custom fields here.


Create Templates

If the Content Library is a sandwich, then Templates are the bread.


Templates are the basic build of your sales document. When creating a template, you’re creating the style, design, and important sections for this type of document. From there, your sales reps create a document and tweak it to suit their prospective clients.

You can build and locate templates from your Template Library. To create a new template, select +Template at the top of the page. You can also edit an existing template from this menu.

If you need some inspiration, you can view and import templates from our Template Gallery. Here you’ll find a gallery of pre-built templates that you can save and change to suit what you need.

Click here to learn more about templates.


Create Sections


Back to our tired sandwich metaphor: If the Template is the bread, then sections are the fixings that you place inside. Sections are blocks of pages that can be inserted, edited, and moved around your document.

You can view the current sections in a document from the Section Menu, located on the left:


You can add or create a new section by selecting the + icon at the top of the Section Menu:


From there, you can create a new section from scratch, import a pre-made section from the Content Library, or import a PDF as a section. Sections imported from the content library will automatically adopt the formatting you’ve set in your template or proposal.

Read more about importing from the section library.
Read more about uploading a PDF as a section.


Section Types

Sections come in two types: Page Flow and Static.

Page Flow sections have a large text box in the middle of the page. Once your content expands beyond the margins of this text box, a new page is automatically created. This is a great section for:

  • Contracts

  • SoWs

  • Recommendation Reports

  • Anything that has a lot of words.

Read more about page flow sections here.


Static sections are a blank canvas that lets your creative team work without restrictions. You can add a page by selecting a + icon under the section in the Section Menu:


Static sections are great for:

  • About Us pages.

  • Product showcases

  • Any design-heavy pages.

Read more about static sections here.


Create Snippets

Snippets are blocks of text you can save and reuse. Similar to sections, they can be added and edited where you need them. They’ll also adopt the formatting you’ve set in your template or proposal.

Once you click into a textbook, select Snippets from the menu pane. From here, select a snippet you would like to add. You can also paste highlighted text as a snippet by selecting add snippet.

Click here to read more about snippets.


Add Images

No document is complete without some images to help capture your reader’s eye. Proposify’s Image library can support JPG, PNG, and even GIF images to your design arsenal to make your document stand out.

There’s a couple of ways to add images to your document.

Copy/Paste - You can copy an image online and paste it directly in your document as a JPG. This works well if you’re not planning on using the image again.

Import to image library- You can open the Image Library, either from your editor or from the content library and drag/drop the image file from your desktop to your browser. From there, we’ll import the image into your library so you can reuse it whenever you need.

Unsplash - Proposify’s Unsplash integration gives you immediate access to thousands of free images from Unsplash

Click here to learn more about images.

You can use our image editing tool to crop, recolour, or add filters to any image in your Image Library. Select an image, then select Edit Image from the menu pane.

Click here to learn more about editing images.


Save and Import Fees

Pricing tables can be inserted into a template to set the document’s value. The value will shift when adding, removing, or editing line items in the pricing table. You can even add line items that are optional, or provide an editable quantity, to have your prospects up-sell themselves and find the value that best suits them. Each change automatically calculates and updates your document’s value.


Proposify has a repeaters tool that helps you create consistent design elements across every page. Repeaters are elements that you add once, but are automatically duplicated on every page (save for the cover). This is perfect for elements like header and footer images, page numbers, and any other content you’d like to see on every page.

Click here to learn more about repeaters.