Often when sending a proposal, you’ll find that the person you’ve sent it to may not have signing authority. Other times, you’ve created a proposal with two signature boxes and you only need one person to sign. These delays can spell the difference between a won or lost proposal. Proposify has a tool that allows you to create an unassigned signature. This gives your customer the ability to get the sign-off you need without you needing to collect every contact detail up-front.

Heads Up: Unassigned signature is a feature available to our Venti plans. Please contact our team of expert sales reps if you’d like this added to your account. 

Here’s what this article covers:

Unassigned Signature Basics

Unassigned signatures work differently from our current signature system. When you assign a signature to a client contact, they get a tailored email link. The moment your customer clicks that link, we track page views and signatures. 

Unassigned signatures reverse that order. We create a proposal link with no customer ID attached. When the link is sent to a prospect, that prospect can view anonymously. Once they sign, we'll fill out the anonymous details with what the signees' provided.

This is a great tool for when you don't know the signing authority (presenting to a gatekeeper, for example). It also works when you’re sending the proposal to many people but only need one to sign.

Creating Unassigned Signatures

To add an unassigned signature to a proposal, enter the proposal’s editor page. 

From there, click add signature from the right-hand pane:

You can also click signature from the right-hand toolbar:

Either way, the right-hand pane will change to show signature tools. From this menu, click the dropdown under signees and select +unknown signee:

This will open the signature options for your new unassigned signee. Add all signatures, initials, and input forms you need from this one unassigned user. Each will match the same colour, so you can tell your different signature boxes apart.

Creating Extra Unassigned Signatures

To add more unassigned signatures, use the signees dropdown and select +unknown signee again.

This will add unassigned signee 2/3/4/etc. Until you have all the signatures you need. Each will have its own signature boxes and form fields assigned.

Heads up: Every signature and input form filled out will be viewable by others. Make sure these are all affiliated with the same company. If you’d like to use this to send to more prospects, you may want to save this as a template instead.

Sending to Unassigned Recipients

Once you make a proposal, you can find the share proposal button in your proposal’s preview page: 

Click that button to open the share menu. Click copy to copy the URL to your clipboard: 

Once copied, you can paste that link via email, messaging app, SMS, or whatever you need.

If you don’t know who to send this off to, your main client contact will see similar buttons when they view their proposal.

Unassigned Signatures in Metrics

Once your prospect clicks the generic proposal link, we’ll track them. Without any identifying details, though, they’ll remain anonymous. They’ll appear in your metrics as “a client”

Once that client signs or comments in the proposal, they’ll need to provide a name and email address. When they fill in those details and confirm, we’ll replace “a client” with the details of that customer.

Related Reading

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