Looking for quick answers? Here's what we'll cover in this article:
- What Are Recurring Fees?
- Using Recurring Fees
- Changing An Existing Fee To A Different Type
- Recurring Fees and Your Proposal Total
- Viewing and Tracking Recurring Fees
Not all fees are “one and done”. Often, you’ll need to outline recurring charges, such as:
- License renewals
- Structured payments
- Flexible add-on services
The list goes on. If you need to outline these kinds of fees to your customer, you can use our recurring fees feature instead.
What are Recurring Fees?
Recurring fees are fee and table types which include a "/timeframe" in subtotal columns. These fees can also be separated in the total footer. Timeframes can be per-hour, per-month, or per-year.
These kinds of fees are flexible, letting you choose how the fee is displayed.
Using Recurring Fees
You can add recurring fees to a proposal or template from the editor. There’s a few ways to add fees, depending on how you want them laid out. We’ll skip the details on how to add a table or row, and instead focus on setting a recurring fee to suit your product. If you’re not sure how to add a row or table to your proposal, click here.
Setting a per-unit/seat recurring fee
If your product as a per-unit/per-seat structure (like ours), then use all four columns in the row. This lets you outline exactly how much your customer is paying per billing period for each item:
Setting an overall recurring fee
If your recurring fee doesn’t rely on a number of units, you can skip past the “price” and “quantity” columns and add your recurring price to the "sub-total" column:
Need to outline an "estimated billable timeframe" fee?
If you’re outlining an amount of work (ex: 12 hours for a bartender), recurring fees will get confusing:
In cases like this, use a “unit/quantity” row instead:
This removes the “/timeframe” text in the sub-total, making the estimated charge clearer.
PRO-TIP: Unit/Quantity rows allow you to include “/timeframe” text in the “price” column:
Changing an Existing Fee To A Different Type
You can change any row to a recurring fee by selecting it. To select a row, click a cell in that row until a blinking cursor appears. Once selected, the right-hand menu change to “row settings”.
When that menu appears, click the "row type" dropdown and select the timeframe you would like to set:
This will update your selected row to your chosen fee type.
Recurring Fees And Your Proposal Total
Depending on your proposal, you may not want recurring fees to be separate from your one-time fees.
To choose whether to separate your recurring fees from the total, select the table with those fees. Once selected, the right-hand menu will change to show "fee table properties".
From this menu, click "total options".
This will expand the "total options" settings. At the bottom of the list of settings, you can choose two options related to recurring fees:
Separate recurring fees from the total
This option lets you choose to merge all recurring fees to one-time fees. If you'd like to keep these charges separate, make sure this option is selected. If you want all of your fees lumped to gather, deselect this option.
Show recurring totals in footer
This option hides recurring totals from the footer while keeping one-time fees separate. If you’d like to hide the recurring fees from the total (but still keep them separate), disable this option. Otherwise, leave it enabled. Here’s a GIF to illustrate:
IMPORTANT NOTE: Excluding the total from the table footer will only remove them from this table. You and your customer will still be able to view these recurring fees in the footer of your proposal.
Viewing and Tracking Recurring Fees
When you separate recurring fees from one-time fees, you can track them in your account. You can track the recurring fees from the editor:
In the proposal preview:
Within the proposal's snapshot:
In your Pipeline
And when hovering over your metrics: